The accreditation SharePoint site was created to facilitate college-wide collaboration on accreditation exercises. Each accreditation team has a team-specific log in information. Teams are able to view all folders; however, they can only make changes to the folder that is assigned to their team. The intent is to create a place where people can work together and allow others to view this work to help ensure accuracy across all areas within the college. We will use the Accreditation SharePoint site as a way to share drafts of the Institutional Self Evaluation Report, invite participation from our college community, and receive feedback.
Some thoughts about Evidence
“For data to be useful it should be accurate and tested for validity and significance” (pg. 18)
“Examples of sources of data are institutional demographic data at the local district state or federal level, assessment data, survey results and data reported to the state government. The data should be designed to answer questions related to issues that the institution needs to explore.” (pg 18)
“Therefore the data that the institution uses in its regular planning and improvement activities should be used and reported in the institution self evaluation report” (pg18)
“During the visit the team members should also have access to the evidence and data. It is helpful for readers with the electronic copy of the report contains hyperlinks to the relevant evidence (pg 18)
In the case of an urgent issue, please contact Angela Thomas or Julio Cuz. Both people are able to make changes on SharePoint.
The end result will be an Institutional Self Evaluation Report with hyperlinks, an evidence website dedicated to this site visit, and a DVD disc that will be sent out with the hard copies of the report.
Strong examples of evidence:
- Course completion data
- Retention of students from term to term
- Student program completion
- Graduation rates
- Transfer rates
- Job placement rates
- Student scores on licensure exams
For more information about examples of evidence, please refer to http://www.accjc.org/wp-content/uploads/2012/08/Guide-to-Evaluating-Institutions_August-2012.pdf.
The evidence team is responsible for assuring consistent naming conventions during draft, using PDF’s to create a website, and creating and naming hyperlinks for working documents.
The Institutional Self Evaluation Report will be compiled and converted to a PDF. Any evidence sited must be available in PDF form on the SharePoint site under the respective folder. The evidence committee will create hyperlinks to these PDF documents in the final Institutional Self Evaluation Report. Hyperlinks are created from the SharePoint evidence PDF files. Also, the PDF files will be organized on a website devoted to assessment evidence. Each team is asked to find these files for the evidence team to create hyperlinks and organize the information on the web.
“the institution is responsible for retaining its own files accreditation and making certain information is available to the public.” (Pg 9)
“An important purpose is to provide a written analysis of strengths and weaknesses of educational quality and institutional effectiveness” (pg. 17)
WHERE and HOW
UPLOADING FILES TO THE Accreditation Sharepoint
Steps on how to upload evidence/files to the SharePoint site. This section to be used by the 11 teams.
1. Go to the SP site www.mvcsp.com
2. Select Accreditation 2014 from the list
3. Read important announcements on the Welcome section, if any
4. Select your respective Team’s link (e.g. Team 1, Team 2, etc.)
5. Click on the Sign In link on the upper right corner
6. Login using the username/password provided to your team
7. To upload files, click on Upload from the toolbar (located below the team’s name and description)
ü SP works best with Internet Explorer (not the 64 bit version)
ü If you click next to a file name (drop-down menu) you will get additional options for the selected file (e.g. delete, rename, etc.)
ü To watch a video of this process, please see it at: http://www.youtube.com/watch?v=met1pkeDSUw
In order to maintain uniformity on MVC’s website, follow these guidelines make it easy to cite evidence on the Accreditation SharePoint site.
SUGGESTED NAMING CONVENTIONS
File naming is critical on any website in order to sort and displays content properly; the following syntax should be followed, make sure to follow the same syntax (regardless of your choice):
For agendas and minutes: <file type> + <date>
Example: “Agenda Mar 11 2012”, or
“Minutes 4-5-2012” for April 5th, 2012.
Support documentation: <short, detailed description> + <date, if needed>
Example: “Technology Plan”, “By-Laws Revision 2”, or
“Exterior Lighting Choices for SAS Building”
Whenever possible, all files should be saved in PDF format. Portable Document Format (PDF) is the global standard for capturing and reviewing rich information from almost any application on any computer system and sharing it with virtually anyone, anywhere. Video and Audio files can also be converted into PDF files.
In most software applications (i.e. MS Word, Excel, PowerPoint, etc.), the function to convert to PDF format is already included. You should be able to do:
FILE / SAVE AS, then select PDF under File Type
If you need further assistance, you can contact the Helpdesk at ext. 8388.
As a general rule, personal information should never be posted on any website. That includes: student/employee identification numbers, signatures, home addresses, cell phone numbers, passwords, etc.
If you’re not sure or need any technical assistance, please contact Julio Cuz at email@example.com, or ext. 6380.